GAARA Board of Directors Need You!

Mar. 24, 2023

There are several non-voting, Ex-officio member positions that we are seeking volunteers for, namely: Chief Statistician, League Scheduler, Web Administrator, Tournament Director, Referee-in-Chief.

Anyone interested in any of these positions is to complete the application form by Monday April 3, 2023.

Chief Statistician 

Duties include:

(a) recruit, oversee and chair the Stats sub-committee.
(b) maintain current league statistics and team standings at each level of play, in the RAMP system.
(c) provide updates for inclusion in the minutes for all Board meetings;
(d) at the start of each playing season, provide all team reps with their team web admin login credenials and RAMP TEAM codes
(e) provide a “fine” report to the treasurer, by team, in December, February and upon completion of the playoffs.

League Scheduler

Duties Include:

(a) report to the President of GAARA
(b) complete and submit the City of Ottawa Ice application to obtain ice contracts for the upcoming playing season for teams using GAARA ice and for Championship Finals, in accordance with the deadlines imposed by the City.
(c) ensure receipt of the preliminary list of ice times/location from the teams providing their own ice by the published deadline
(d) review all available and ice and determine what ice will not be required, return to the city and/or the individual teams all ice that will not be required by the Return date deadline.
(e) obtain a copy of the final ice contracts from all teams providing their own ice
(f) prepare fall schedule for review by August 15th and winter schedule for review by September 30th.
(g) prepare playoff schedule for review by January 15th.
(h) prepare and upload the league and playoff schedules in RAMP using the RAMP import file
(i) provide the ERRA ref assignors the league and playoff schedule using the Arbitor upload file
(j) provide to the Treasurer the list of teams using GAARA ice
(k) maintain list of game cancellations, and defaults. Rescheduling games, when eligible, in a timely fashion.
(l) in collaboration with the Registrar, ensure that risk management and safety audit forms are submitted to ERRA for all rinks utilized by GAARA which are not utilized by ERRA minor teams;
(m) if necessitated by the workload, the Board may recommend that more than one League Scheduler be appointed and that the responsibilites be divided accordingly.
(n) the League Scheduler qualifies for an honorarium. The amount will be set annually by the GAARA Board.

Web Administrator

Duties include:

(a) maintains the website (RAMP) and ensures the content current. This includes (but is not limited to):

• providing access to Board members who are responsible for their own content update
• creating and posting news articles
• maintaining Board Contact list
• maintaining Team, Minor Officials and Spares Contact lists

(b) maintain the GoDaddy account to ensure that the GAARA domain name does not expire;
(c) maintain the email alias addresses associated with the Team Contacts and the Board members;
(d) manage GAARA’s social media platforms.

Tournament Director

Duties include:

(a) recruit, oversee, and Chair the Tournament Committee
(b) provide tournament dates and ice requirements to the League Scheduler prior to the City’s deadline for ice allocation submission
(c) prepare and submit the RO Sanctioned Event Application form
(d) attend the ERRA Tournament Host meetng
(e) prepare the tournament budget and submit to the Board for approval
(g) in conjunction with the Tournament Committee, organize all aspects of the Silverspoon tournament
(h) provide monthly updates at GAARA Board meetngs.


Duties include:

(a) liaise with Ringette Canada, ORA and ERRA (Eastern Region) counterparts on matters related to officiating;
(b) provide advice to GAARA on current ORA rules and regulations and their interpretation;
(c) coordinate rules clinics upon request of the GAARA Board with ERRA;
(d) in collaboration with other members of the GAARA Board, address issues that arise between officials, players and team staff;
(e) receive notice of game cancellations, from the team reps, and advise the ERRA assignors so that the on-ice officials assigned to the game can be notified;
(f) coordinate registration of officials with the GAARA Registrar.


If you have any questions about any of these positions, please email our President (Nanci).

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